Certification

Rotary District 5040 holds Rotary International certification to conduct a Youth Exchange Programme in accordance with Rotary's policies and procedures. The following documents have been adopted by the District and identify current youth protection measures.

Click on the link to read each document. Appendices B, G-J and L-N are presently only available in the body of the Policy and Procedures manual but will be available later as a stand-alone document.

POLICY MANUAL

1 Policy and Procedure Manual - Complete
2 Policy and Procedure Manual - Appendix A (Rotary Club Certificate of Compliance)
3 Policy and Procedure Manual - Appendix B (Document Retention Procedure)
4 Policy and Procedure Manual - Appendix C (Club Agreement to Exchange)
5 Policy and Procedure Manual - Appendix D (Host Family Information Sheet)
6 Policy and Procedure Manual - Appendix E (Volunteer Information Sheet)
7 Policy and Procedure Manual - Appendix F (Emergency Procedures)
8 Policy and Procedure Manual - Appendix G (Early Return Procedure)
9 Policy and Procedure Manual - Appendix H (Allegation Reporting Guideline)
10 Policy and Procedure Manual - Appendix I (Post Allegation Report Guidelines)
11 Policy and Procedure Manual - Appendix J (Abuse and Harassment Policy)
12 Policy and Procedure Manual - Appendix K (Allegation Reporting Process)
13 Policy and Procedure Manual - Appendix L (Media Relations Team)
14 Policy and Procedure Manual - Appendix M (Rotary Code of Policies)
15 Policy and Procedure Manual - Appendix N (District 5040 Youth Exchange Organizational Chart)

ADDITIONAL SUPPORT DOCUMENTATION

Process for a Rotary Club to Initiate a Youth Exchange Program

Check List for Clubs Hosting Youth Exchange Students

Sample Letter Requesting Police Check